Accounts Payable Manager

Scoffs

Romford•To be discussed at interview•Full time

Role Purpose


The Accounts Payable Manager is responsible for overseeing the entire AP function, ensuring efficient, accurate, and timely processing of all payables. This role drives high-quality standards, ensures strong internal controls, and supports commercial and operational teams with clear financial information. The Accounts Payable Manager plays a key role in maintaining supplier relationships, improving processes, and ensuring compliance across the business.


Key Responsibilities


Accounts Payable Operations

  • Oversee the end-to-end AP process, ensuring all invoices are processed accurately and on time.
  • Prepare weekly suggested payment runs for approval
  • Process supplier payments on a weekly basis
  • Post and Reconcile supplier bank payments
  • Manage the companies Direct Debits
  • Manage invoice matching, approval workflows, and query resolution.
  • Ensure correct coding to jobs, cost centres, and GL accounts.
  • Resolve escalated invoice issues quickly and effectively.
  • Maintain accurate supplier accounts and aged creditor reports.
  • Ensure compliance with company policies, contracts, and financial controls.


Process Improvement & Systems

  • Continually review AP processes to identify inefficiencies and improvement opportunities.
  • Implement best practices, automation, and workflow enhancements.
  • Maintain accurate procedures, guidance notes, and training materials.
  • Support ERP or finance system improvements and upgrades.


Supplier Relationship Management


  • Manage relationships with suppliers, ensuring queries are resolved quickly and professionally.
  • Monitor supplier statements and ensure reconciliations are completed regularly.
  • Escalate or negotiate where required to maintain strong supplier relationships.
  • Ensure disputes or discrepancies are actioned promptly to avoid delays.


Reporting & Controls

  • Produce regular reports on AP status, aged creditors, payment forecasts, and KPIs.
  • Identify risks, bottlenecks, or patterns of recurring issues and recommend solutions.
  • Support month-end close processes and provide accurate figures to finance.
  • Ensure strong internal controls and audit readiness.
  • Work closely with finance, commercial, procurement, and operations teams


Key Relationships


Finance Team / Key Suppliers/Costa Billing Relationship Manger/Senior Leadership Team


Budget Accountability


Working closely with the Financial Controller to ensure that we maintain sufficient bank headroom and key suppliers are paid on time


Qualifications & Experience

  • Significant experience within an Accounts Payable role preferably within hospitality
  • Experience working with multi site/multi companies
  • Strong understanding of AP processes, financial controls, and reconciliation.
  • Excellent communication skills with both internal teams and external suppliers.
  • High level of accuracy, organisation, and attention to detail.
  • Strong Excel skills and experience with accounting/ERP systems.
  • Ability to work to deadlines in a fast-paced environment.


Personal Characteristics

  • Leads by example in quality, attitude, and professionalism.
  • Strong problem-solver with a proactive and organised approach.
  • Calm under pressure and able to manage competing priorities.
  • Confident communicator with excellent interpersonal skills.
  • Committed to accuracy, quality, and continuous improvement.


Framework


This is a remote working role with the occasionally requirement to attend on site meetings